Town of New Castle Administrator’s Report – 10/24/17

Town of New Castle Administrator’s Report – 10/24/17

Jill Shapiro
Administrator, New Castle

Administrator’s Report

Kudos to our Staff!
Two weeks ago, the Town again received a certificate of achievement for excellence in Financial Reporting for 2016 from the Government Finance Officers Association. We thank our Comptroller Rob Deary for his tremendous efforts in this award.Last week the Town was notified that the Town of New Castle 2017 Comprehensive Plan was chosen to receive the New York Metro Chapter of the American Planning Associations Meritorious Service or Achievement Award. Sabrina Charney Hull our Director of Planning and Kellan Cantrell, our new Assistant Town Planner will be present at the conference on October 27 to accept the award. We would like to publically thank all who participated in the process of creating this document; it is truly the community’s award.

Payment of Claims and Our Infrastructure Project

In 2014, the Town Board instituted a fundamental change in the way the Town pays its bills. Previously, the Town Board approved expenditures after bills were paid and checks were mailed. Since 2014, the Town Board has reviewed and approved all claims for payment at public meetings before the Town’s bills are actually paid. In conjunction with such public meetings, the Clerk’s Office includes a summary of claims to be paid, as well as a voucher detail of the proposed payments, in the meeting packet so the public can easily review this information.

This enhanced level of transparency for the payment of claims is particularly helpful insofar as facilitating public access to information about large infrastructure projects, such as the Chappaqua Infrastructure and Streetscape Project. As the project progresses, the expenditure of funds can be easily tracked by reviewing the Town Board’s meeting packets, which are posted on the Town’s website prior to every public meeting.

The payment of claims submission for this week’s Town Board meeting, released last Friday, October 20, contained the first payment to our general contractor, ELQ Industries, for our Chappaqua Infrastructure and Streetscape Project. The amount was $694,865.07. This invoice covered work performed by ELQ through July 31, 2017, including the installation of the temporary water main. The payment of claims report includes 34 pages of supporting documentation, along with a claim voucher for payment.

To date, this project remains ahead of schedule and on budget.